When you plan to purchase office phone system then it is necessary to go for the phone system that perfectly fit to your firm. It means you should go for the right size phone solution. If you know the requirements and understand the size constraint in advance then it helps you to negotiate with vendors. Basically there are two main factors that will help you to determine the size of the system you require:
Trunks: It is also called lines which specify the total number of outer phone lines used by the company.
Extensions: Within each company, every device requires extensions so that it is connected to the phone system. Many extensions will be for telephones. However, credit call terminals, modems, fax machines and any other equipment which needs a phone connection should also be tallied.
In many important systems, size of office phone solution is generally defined as a combination of lines and extensions. For example if the system is 12x36 then it means the system can accomodate 12 lines and 36 extensions. On the other hand most PBXs define size by means of ports which defines maximum number of connections that can be used to complete the system. This comprise of inside extensions, outside lines and phone system accessories like automated attendants and voicemail.
Even if your office phone solution is able to handle your current phone traffic, it is necessary to ensure that this system can handle your future needs. It means the phone system should be cost effective in handling the expansion. The capacity of a system can be increased by adding new cards which increases the count of total number of ports available.
If you are adding more extensions to your office phone solution then you should inquire about it how much it will cost you. To learn exact method of expansion is not vital-what is important is that it is easy and reasonable.
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